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Procedure followed in the decision making process including channels of supervision and accountability

The procedure followed in the decision making process including channel of supervision and accountability is indicated below

ADMINISTRATION GENL. SECTION

Sl No Subject Level of submission First level of consideration and decision Second level of consideration and decision Remarks
1 2 3 4 5 6
 
1 Financial matters/ Contingencies expenditure on purchases/repairs (recurring)*       * In all cases of expenditure and other financial matters, the instructions as provided in DFPR/ GFRs are to be strictly adhered to by the spending authorities.
  (a) Items of value upto Rs. 2000/- per month in each case. Dealing Hand SO/US  
  (b) Items of value upto Rs. 40000/- per month in each case. Dealing Hand SO/US DS/Director
  (c) Items of value beyond Rs. 40000/- in and upto Rs. 2,00,000/- per annum in each case. Dealing Hand SO/US Joint Secretary ---- do ---
2. Major items of expenditure (Non-recurring)

(a) Items of value upto Rs. 5000/- in each case.

Dealing hand SO/US DS/Director ---- do ---
  (b) Items of value upto Rs. 40000/- in each case. Dealing hand SO/US DS/Director ---- do ---
  (c) Items of value beyond Rs 40000/- and upto Rs. 200000/- in each case. Dealing hand SO/US Joint Secretary ---- do ---
3. Entertainment Misc upto Rs 40000/- Dealing hand/S.O. SO/US DS/Dir ---- do ---
  Entertainment Misc Rs  1,00,000/- a year (Recurring) Rs 1,00,000/- (Non recurring) Dealing hand SO/US Joint Secretary ---- do ---
4. Hospitality upto Rs 40000/- Dealing hand/S.O. SO/US DS/Dir ---- do ---
  Hospitality Rs 1,00,000/- a year (Recurring) Rs 1,00,000/- (Non recurring) Dealing hand SO/US Joint Secretary ---- do ---
5. Allotment of Office accommodation Dealing hand SO/US US -
6. Forwarding of applications to Estate Office of Residential accommodation Dealing hand SO/US    
7. Issue of identity Cards

i) Govt. Officials

Dealing hand SO/US DS/Dir As prescribed by MHA
  ii) PSUs employees Dealing hand US Joint Secretary  
  iii) Passes for casual employees Dealing hand SO DS/Director  
8. i) Issue of CGHS Cards Dealing hand SO US  
  ii) Re-imbursement of medical claims Dealing hand SO/US Joint Secretary  
9. Addition/deletion in CGHS Cards Dealing hand SO    
10. Civil Defence Departmental Security Section Officer US DS/Director As prescribed by MHA.
11. Staff Car Controlling Officer SO US DS/Director As Departmental Security Officer.
12. Reservation/Cancellation of Air Tickets Dealing hand SO/US - -
13. Telephone Bills. Dealing hand DS/Dir Joint Secretary* * DS(GA) will exercise the powers to approve payment/settlement of telephone bills initially. However, subsequently a consolidated statement of expenditure shall be submitted on a Quarterly basis to the Joint Secretary for approval.

Expenditure beyond these limits shall be incurred with the concurrence of AS&FA


ESTABLISHMENT SECTION

Sl No Subject Level of submission First level of consideration and decision Second level of consideration and decision Remarks
1 2 3 4 5 6
1. Creation and upgradation of posts (Group "A",'B','C', & 'D') Dealing hand/SO US/Director JS/Secretary/

Minister

Instructions of DOPT and Ministry of Finance to be adhered.
2. Recruitment Rules for Group 'A' posts ---- do ---- ---- do ----- ---- do ---- -
3. Recruitment Rules for Group 'B' posts ---- do ---- ---- do ----- Joint Secretary -
4. Recruitment Rules for Group 'C' & 'D' posts ---- do ---- US DS/Director -
5. Appointment and confirmation in Group 'A' posts ---- do ---- Director JS/Secretary/

Minister

-
6. Appointment and confirmation in Group 'B' & 'C' posts (Gazetted as well as and Group 'C' posts non-Gazetted) Dealing hand / SO 'B' Director

'C' US

Joint Secretary/

DS/Director

-
7. Appointments and confirmation in Group 'D' posts ---- do ---- US DS/Director -
8. Foreign Training Programmes for Group 'A' Officers ---- do ---- US JS/Secretary/

Minister

-
9. Other Training Programmes of Group 'A' Officers ---- do ---- US Joint Secretary -
10. Training Programmes of Group 'B' (Gazetted) Officers ---- do ---- US Joint Secretary -
11. Training Programmes of Groups 'B' (non-Gazetted) 'C' & 'D' Officials Dealing hand US DS/Director -
12. Disciplinary cases/ proceedings in respect of Group 'A' & 'B' Officers in respect of Group 'C' & 'D' Officers ---- do ---- US/

Director *

JS/Secretary/

Minister *

* Disciplinary Authority as provided in the CCA Rules.
13 Transfer of Officials from one Division to another within the Ministry

i) Group 'A' Officers

Dealing Hand Director JS / Secretary -
  ii) Group 'B' Gazetted ---- do ---- ---- do ----- Joint Secretary -
  iii) Group 'B' non-Gazetted & Group 'C' ---- do ---- ---- do ----- ---- do ---- -
  iv) Group 'D' Staff ---- do ---- US DS/Director -
14. Acceptance of resignations       -
  i) Group 'A' Officers ---- do ---- Director JS/Secretary/

Minister

-
  ii) Group 'B' Officers ---- do ---- ---- do ----- Joint Secretary -
  iii) Group 'C' ---- do ---- US DS/Director -
  iv) Group 'D' ---- do ---- US ---- do ---- -
15. Misc. references from PM's Office/DPT/Cabinet Secretariat regarding Policy matters Dealing hand/SO US/Director JS* / Secretary* / Minister* Depending upon the importance of the matter.
16. Misc. references relating to individual cases not involving policy decisions ---- do ---- US Joint Secretary (Estt.) -
17. References received from MPs/VIPs ---- do ---- US JS / Secretary* / Minister* Depending upon the authority to whom communication is addressed.
18. Distribution/allotment of work among Officers of the level of DS and above Dealing hand/SO Director JS/Secretary  
19. Distribution of work among Officers of the level of SOs and USs Dealing hand/SO Director Joint Secretary (Estt.) -
20. Finalisation of Pension papers etc. ---- do ---- US ------ -
21. Maintenance of Service Books/Records ---- do ---- SO ------ -
22. Reservation in services in respect of all Group of employees where reservation is applicable ---- do ---- US/Director Joint Secretary (Estt.) -
23. Liaison Officer's report for Commissioner for SCs & STs ---- do ---- ---- do ----- JS/Secretary -
24. Grant of Casual leave Immediate Superior Officer Immediate Superior Officer ----- -
25. Recommendation for grant of earned leave, medical leave and other kind of regular leave Immediate Superior Officer Next Higher Officer - -
26. Intimation of transactions under Conduct Rules

i) Not requiring relaxation

Dealing hand/SO US * Joint Secretary (Estt.) * As provided in CCS Conduct Rules
  ii) Requiring relaxation ------ do ----- US/Director JS/Secretary/

Minister *

---- do ------
27. Re-organisation of work in the Sections Dealing Hand/SO US/Director JS/Secretary -
28. Grant of G.P.F. Advance / withdrawals       -
  -where no relaxation of rules is involved ------ do ----- US --  
  -where relaxation of rules is involved ---- do ---- US/Director JS(Estt.) -
29. Grant of Motor Car / Scooter / Computer Advance       -
  Where no relaxation of rules is involved ---- do ---- US/Dir JS (Estt.) -
  Where relaxation of rule is involved ---- do ---- US/Dir JS(Estt.)/Secretary -
30. Grant of Advances for TA/Festivals/Cycle/Table Fan/LTC etc. ---- do ---- US - -
31. Grant of increment Dealing hand SO - In normal cases.
32. Issue of NOC & verification certificate for issue of Indian Passport ---- do ---- US/Director ---- do ---- -
33. Budget proposals/Budget matters ---- do ---- US/Director JS (Estt.) -
34. Residual Establishment matters ---- do ---- ---- do ----- ---- do ---- -

VIGILANCE
Sl No. Subject Level of Submission First level of consideration Second level of consideration Third level of consideration Fourth level of consideration Remarks
(1) (2) (3) (4) (5) (6) (7) (8)
1 Appointment of CVOs in Steel Public Sector Undertakings and finalization of their terms and conditions. Section Officer JS&CVO Secretary Steel Minister Appointing Authority
2 Decision whether the complaint involves a vigilance angle US Dir. JS & CVO - As per rule
3 Decision on complaint , whether to be filed or to be entrusted to CBI or to be
taken up for investigation by departmental agency or to be sent to the concerned
administrative authority for necessary action
-do-- -do-- -do-- -do--
4 Conducting investigation and submission of report -do- -do-- -do-- -do--
5 Departmental comments on the CBI reports in cases requiring commission’s advice -do- -do-- -do-

-do-

6 Referring departmental investigation reports to the Central Vigilance commission for advice -do- -do- -do- -do-
7 Reconsideration of the Central Vigilance commission’s advice, if required -do- -do-- -do- -do-
8 Vigilance Clearance in respect of Officers/Staff of Ministry of Steel and Board Level Officers of member of Steel PSUs. Section Officer US Dir. JS/CVO -do-

RTI Cell
Sl No. Subject Level of Submission First level of consideration Second level of consideration Third level of consideration Remarks
1. RTI applications Dealing Hand Section Officer Under Secy - - Statutory matters
2. Appeals Dealing Hand Section Officer Under Secy Director Statutory matters

INTEGRATED FINANCE DIVISION

I. BUDGET SECTION

S. No Subject Level of submission First level of consideration and decision Second level of consideration and decision Remarks

1.

2

3

4

5

6

   

(a)

(b)

     

1.

Scrutiny and Finalisation of Budget Proposals

Dealing Hand/SO

US

DS

i) CCA/SS&FA – in r/o Non-Plan budget

ii) EA/SS&FA – in r/o Plan budget

-

2.

Concurrence for release of funds

Dealing Hand/SO

US

DS

CCA/SS&FA

-

3.

Vetting of draft sanctions for release of funds

Dealing Hand/SO

US

DS

CCA

-

4.

Other financial matters

Dealing Hand/SO

US

DS

CCA/SS&FA

-

5.

Annual Plan, Five Year Plan and all matters relating to Planning Commission

SO

US

DS

EA/SS&FA

-

6.

Matter relating to Gender Budgeting

Dealing Hand/SO

US

DS

CCA/SS&FA

 

II. FINANCE SECTION

No Subject Level of submission First level of consideration and decision Second level of consideration and decision Remarks
    By To     -
    (a) (b)      
1. Creation of Posts SO US Director AS&FA/Secy/ Minister Govt. instructions / Rules to be adhered to.
2. Guarantees by Govt. SO US Director AS&FA -----do-------
3. Delegation of Financial Powers SO US Director Director ---- do -----
4. Administrative/Establishment Expenditure proposals          
  (a) Routine matters like provision of liveries, etc. SO US Director Director -
  (b) Proposals for expenditure not exceeding Rs. 1 lakh. SO US Director Director -
  (c) Others for expenditure of more than Rs. 1 lakh. SO US Director AS&FA -
5. Project Estimates/Revised Estimates. SO US Director AS&FA/Secy/

Minister

As required under Rules/instructions.
6. Setting up of Joint Venture Cos. SO US Director AS&FA ----- do -----
7. Residuary matters on finance SO US Director Director ------

III. INTERNAL WORK STUDY UNIT

No Subject Level of submission First level of consideration and decision Second level of consideration and decision Remarks
1 2 3 4 5 6
    By To      
    (a) (b)      
1. O & M Inspections Financial Analyst Director Director Director AS&FA
2. Residual matters Financial Analyst Director Director Director -

IV FINANCIAL ANALYST

No Subject Level of submission First level of consideration and decision Second level of consideration and decision Remarks
1 2 3 4 5 6
    By To      
    (a) (b)      
1. Vetting of draft replies on Audit Objections/Draft Paras/COPU s reports/PAC reports etc. Financial Analyst Director Director AS&FA -
2. Key Indices etc. Financial Analyst Director Director AS&FA -
3. Other works Financial Analyst Director Director AS&FA -

CASH SECTION

No Subject Level of submission First level of consideration and decision Second level of consideration and decision Remarks
1 2 3 4 5 6
1. Disputed claims/ cases. Section Officer Deputy Secretary CCA -

HINDI IMPLEMENTATION SECTION

No Subject Level of submission First level of consideration and decision Second level of consideration and decision Remarks
1 2 3 4 5 6
1. Implementation matters (INCLUDING  Hindi Salahakar Samiti matters) Dealing hand/Assistant Section Officer Jt. Director(OL) / Director (SM)/JS(A)/Secretary/MOS/SM ---

HINDI TRANSLATION SECTION

No Subject Level of submission First level of consideration and decision Second level of consideration and decision Remarks
1 2 3 4 5 6
1. Translation matters Translator Assistant Director (OL) Jt. Director(OL) ---
(a) General Translation work for different Sections in the Ministry ---- do ---- ---- do ----- ------- -----
(b) Audit Para, Parliament Questions and Notes for Parliament ---- do ---- ---- do ----- ----DO------- ----

INDUSTRIAL DEVELOPMENT WING

Dealing Hand ~> SO -> US -> Dir -> AS



COORDINATION
No Subject Level of submission First level of consideration and decision Second level of consideration and decision Remarks
1 2 3 4 5 6
1. Collection of data required by DPE etc., in respect of PSUs under Ministry of Steel Dealing hand SO US -
2. Annual Report of Ministry of Steel Dealing Hand/SO US/DS JS/Secretary Approval of Secretary necessary.

STEEL CONTROL WING

No Subject Level of submission First level of consideration and decision Second level of consideration and decision Remarks
1 2 3 4 5 6
1. Requests from Central and State Govt. Departments/PSUs for their requirements of Steel. Desk Officer Deputy Secretary Joint Secretary  
2. Requests for supplies etc. received through MPs/VIPs Desk Officer Deputy Secretary JS/Minister* * If letter addressed to Minister.
3. Annual Demand availability projections ---- do ---- ---- do ----- JS/Secretary -
4. Quality & Commercial complaints in respect of SAIL - Monitoring of ---- do ---- ---- do ----- - -
5. Monitoring of supplies to priority sector ---- do ---- ---- do ----- - -
6. Requests from Private parties for supplies etc. ---- do ---- ---- do ----- - -
7. Import-Export policy formulation ---- do ---- ---- do ----- JS/Secretary -
8. All duty revision proposals ---- do ---- ---- do ----- JS/Secretary/

Minister wherever necessary

-
9. Monitoring if imports ---- do ---- ---- do ----- Joint Secretary -
10. Request for clarification to import-export policy Desk Officer Deputy Secretary (in consultation with Technical Wing where necessary) - -
11. References received from other Govt. Departments like DGFT, Defence regarding import-export policy/price/procedure Desk Officer Deputy Secretary - -
12. Amendment of Iron and Steel Control (Order) & +Notifications thereunder ---- do ---- ---- do ----- JS/Secretary/

Minister

-
13. Matters relating to various JPC Funds like EGEAF,FSF,SDF Desk Officer Deputy Secretary Joint Secretary -
14. Administration of Iron and Steel (Control) Order, 1956 ---- do ---- ---- do ----- ---- do ---- -
15. Requests for opening new stockyards/outlets ---- do ---- ---- do ----- JS/Minister* *If request addressed to the Minister.
16. Production/price/stock-monitoring of ---- do ---- ---- do ----- - -


FACILITATION CENTRE
No Subject Level of submission First level of consideration and decision Second level of consideration and decision Remarks
1 2 3 4 5 6
1. Compilation and provision of information relating to iron and steel industry to the public Dealing hand AIA/DIA JS -
2. Institute for Steel Development & Growth (INSDAG) Dealing hand AIA/DIA JS -

TECHNICAL WING

No Subject Level of submission First level of consideration and decision Second level of consideration and decision Remarks
1 2 3 4 5 6
1. Standardization & quality control        SO Addl.IA IA/JS -
2. Inter-action with BIS on technical Committee (s). ---- do ---- ---- do ----- ---do--- -
3. Sectoral Coordination Committee meeting on standardisation & quality control :
i) Fixation of meeting date & report of follow up action
---- do ---- Addl.IA/IA JS/Secretary -
  ii) General correspondence ---- do ---- ---- do ----- ---- do ---- -
4. a) Environment management and pollution control and provision of technical comments on : ---- do ---- Addl.IA/IA JS  
  i) Technical Committees & General environmental matters in Iron & Steel Industry.
ii) Matters relating to ship-breaking referred from MF Desk.
 ---- do ----
---- do ----
Addl.IA
Addl.IA
IA/JS
IA
-
-
5. Work relating to Research and Technology Mission, processing of applications for grant/loan from SDF for carrying out R&D work, meetings of the Empowered Committee, monitoring the progress of work of R&D matters relating to new technology & R & D work in the Iron & Steel Sector. ---- do ---- JIA IA/JS/Secretary -
6. Matters relating to energy conservation and inter-action with Planning Commission, Department of Power, etc. ---- do ---- Addl.IA IA/JS -
7. Export & Import Policy clarifications. ---- do ---- AIA/JIA ---do---- -
8. a. Fixation of Input/Output norms, value addition norms under duty free advance licence scheme.
b. Fixation of DEPB norms.
c. Representation in ALC,SALC,DEPB and other Committees
---- do ---- AIA/JIA IA -
9. Work relating to PM's Trophy :
i) General matters
---- do ---- Addl.IA IA/JS/Secretary --
  ii) Formation of Expert Committee, Panel of Judges, amendment of the Scheme, Award function. ------ do ----- Addl.IA IA/JS/Secretary/ Minister  
10. Matters relating to Indian Institute of Metals :
i) General matters, Rules & Regulations for NMD Awards.
---- do ---- Addl.IA IA/JS -
  ii) value & number of NMD Awards, venue of awards function, Selection Committee for NMD Awards & approval for NMD Awardees. ---- do ---- ---- do ----- IA/JS/Secretary -
11. Technical comments on issues concerning public sector undertakings in the Ministry of Steel and other private sector undertakings (not being handled in the IDW) mines and mining of minerals for Iron & Steel Industry referred from other Section. ---- do ---- Addl.IA IA -
12. Work relating to refractory industry :
i) Technical matters referred from other Section
---- do ---- ---- do ---- IA -
13. Technical comments on all matters relating to Customs & Excise Duty, Duty Drawbacks & related issues referred from Desk-II. ---- do ---- ---- do ---- IA -

NMDC Division
S.no Subject Level of Submission First level of consideration Second level of consideration/ decision
1 Disinvestment matters of NMDC US Director/JS Secretary/

Minister
2 Audit paras relating to NMDC Section US / Director JS/AS&FA
3 President’s speech

FM/s Budget Speech
Section/US Director/JS Secretary/

Minister
4 VIP References/ Grievances/

CPGRAM References
Section US / Director JS/S/Minister
5 RTI Matter Section US Director (Appeal Cases)
6 Foreign Tours of Ministers/Officers of the Ministry relating to the subject dealt with in RM-1 Section Section Director/JS Secretary/

Minister
7 Foreign Tour of CMD Section Director/JS Secretary
8 Material for Annual Report/Induction note of the Ministry Section / US Director JS
9 Summary for monthly DO from Secretary(Steel) to Cabinet Secretary Section US/Director JS/Secretary
10 Performance Review meetings of NMDC Section/US Director JS/Secretary
11 MOU related issues of NMDC Section/US Director JS/Secretary
12 Parliament Questions/

Assurances
Section/US Director JS/Secretary/

Minister
13 Comments on Cabinet Notes of other Ministries Section/US Director/JS Secretary/

Minister
14 Miscellaneous issues relating to NMDC Section/US Director JS

RM-1 Division
S.no Subject Level of Submission First level of consideration Second level of consideration/ decision
1 VIP References/ Grievances/
CPGRAM References
Section US JS/S/Minister
2 RTI Matters Section US Director (Appeal Cases)
3 Foreign Tours of Ministers/Officers of the Ministry relating to the subject dealt with in RM-1 Section Section Director/JS Secretary/

Minister
4 Material for Annual Report/Induction note of the Ministry Section/US Director JS
5 Parliament Questions/
Assurances
Section/US Director JS/Secretary/

Minister
6 Comments on Cabinet Notes of other Ministries Section/US Director/JS Secretary/

Minister
7 Policy issues of various raw materials for steel making Section US/Director JS/Secretary/

Minister
8 Court case including iron ore

Issue in various states etc
Section/US Director/JS Secretary
9 Miscellaneous issues relating to RM-1 Section Section/US Director JS

Library

No Subject Level of submission First level of consideration and decision Second level of consideration and decision Remarks
1 2 3 4 5 6
1. Financial matters/ expenditure on newspapers/ magazines/ books       In all cases of expenditure and other financial matters, the instructions as provided in DFPR/ GFRs are to be strictly adhered to by the spending authorities.
  (a) Newspapers/magazines/books of value up to RS 40,0000/- per month in each case ALIO DS/Dir.   -do-
  (b) Newspapers/magazines/books of beyond RS 40,000/- in and up to Rs 2,00,000/-per annum in each case ALIO DS/Dir JS -do-

1.Expenditure beyond these limits shall be incurred with the concurrence of AS&FA.

2.Selection of books-----------As regards selection of books, a Library Committee has been constituted which selects the books & the books are procured as per DFPR/Delegtion of Financial Power.

LOGISTIC CELL

    CHANNEL OF SUBMISSION
  LEVEL OF DISPOSAL
Sl.No Details of Cases   US DS/Dir JS SECY SM
1(a) RTI Cases. SECTION US     - -
(b) RTI Cases w.r.t.appeals. SECTION US Dir   - -
2(a)(b) VIP Cases addressed to SM VIP cases addressed to Secy. SECTION US US Dir Dir JS JS - Secy(steel) SM -
SECTION
3
 
(a)
(b)
(c)
Parliament question (LS/RS)
 
Starred Questions
Un-starred Questions
Assurances
 
 
SECTION
 
 
US
US
US
 
 
Dir
Dir
Dir
 
 
JS
JS
JS
 
 
Secy(steel)
-
-
 
 
SM
MOS
MOS
SECTION
SECTION
4 References received from President Secretariat, PMO & Cabinet Secretariat SECTION US Dir JS - -
5 Misc. references received for necessary action on part of PSUs SECTION US - - - -
6 Matters of supply of railway rakes and other issues of PSU’s/Steel industry related to Ministry of Railway. SECTION US Dir JS Secy(steel)  
7.
 
Various meeting related to railway issues of PSU’s excluding Private steel industry. SECTION US Dir JS Secy(steel)  

Project and International Cooperation Division:

ASO >SO > US >DS >JS >Secretary >MoS >Steel Minister


MECON Division

ASO->SO-> US->DS/Director->JS/AS->Secretary->MoS->Steel Minister


Steel Development (Institutes) Division
Sl. No. Details of cases Channel of Submission
1. Appointment/removal of Executive Secretary, JPC SO - US – DIR – AS
2. Framing of RRs for the post of ES, JPC SO - US – DIR – AS – Secy – SM
3.  Meeting of SDF Managing Committee SO - US – DIR – AS – Secy
4. Establishment matters of JPC/ERU SO - US – DIR – AS
5. Appointment/removal of Chief Economist, ERU SO - US – DIR – AS
6. Appointment of Director, NISST SO – US – DS – JS
7. Promotion of Executive staff of NISST. SO – US – DS – JS
8. Establishment matters of NISST SO – US – DS – JS
9. Constitution of Board and the Meetings of NISST SO – US – DS – JS
10. Appointment of Director, BPNSI SO – US – DS – JS
11. Promotion of executive staff of BPNSI SO – US – DS – JS
12. Constitution of Board and the Meetings of BPNSI SO – US – DS – JS
13. Lok Sabha / Rajya Sabha Questions  SO – US – DS/DIR – JS/AS – Secy - MOS - SM
14. ATNs of Department relating Parliament Standing Committee SO – US – DS/DIR – JS/AS
15. Nomination of non-official members to the Steel Consumers’ Councils SO – US – DIR – JS – SM
16.  Issuance of Resolution of SCC SO – US – DS – JS
17. Arranging of meetings of SCC SO – US – DS – JS – SM
18. Annual Report / Induction Note SO – US – DS/DIR – JS/AS
19. Quarterly Hindi Report SO – US
20. RTI Matters – queries for information SO – US –
21 Appeals in RTI Matters SO – US – DS/DIR -